Addendum for Hybrid, Comprehensive Distance Learning and Sherwood Cloud Campus


Attendance for Hybrid Model and Comprehensive Distance Learning shall use the same guidelines.

  • Students who interact with staff in a manner that involves two-way communication shall be counted as present for the class period at secondary or for the entire day at the elementary level

Interaction can be evidenced by any of the following or reasonable equivalents: 

  • Participating in a video class
  • Communication from the student to the teacher or instructional assistant via chat, text message or email
  • A phone call with the student, or, for younger students, with the parent
  • Posting completed coursework to a learning management system or web-based platform or via email
  • Turning in completed coursework on a given day

When there is no evidence of student interaction during a 24-hour period surrounding a scheduled school day as described, students are reported as absent. 


Students are responsible for conducting themselves properly at all times while engaged in distance learning and live instruction, in accordance with the policies and administrative regulations of the district, school rules and the lawful direction of staff.  In a distance learning model, the remote learning place becomes the classroom; therefore, student conduct is still regulated by the student body handbook and the Student of Conduct contained within it. 


We take the privacy and security of our students and staff seriously.  In addition, to live lessons through Zoom, teachers are also posting video lessons. As students engage more fully in Distance Learning, we ask that students and families adhere to the following guidelines:

  • All content shared in video conferencing or through video lessons is for educational purposes only.
  • By accessing the material, students and families agree not to share content with anyone not enrolled in the class or assisting an enrolled student.
  • Unauthorized distribution of any distance learning content, including sharing video recordings or screenshots on the internet or social media, is strictly prohibited.

Students are responsible for all content posted and/or distributed using their District-issued device or from their school accounts.  Discipline may ensue for violation of this rule with consequences up to and including suspension and expulsion.  Under certain situations, law enforcement will be notified.


All students in grades K-12 will receive a device for educational use at school and home during the 2020-2021 school year. Students in grades K-2 will receive an iPad, and students in 3-12 will receive a Chromebook. An iPad is a tablet computing device that relies heavily on apps to deliver content. A Chromebook is a web-based laptop computer that is used primarily when connected to the Internet. 

Responsibilities and Restrictions

The following responsibilities and restrictions apply:

  • Students must abide by the Responsible Use Agreement at all times.
  • District equipment is filtered on and off District property.  No filter is perfect, and the District cannot guarantee students will not intentionally or unintentionally access content that is inappropriate.
  • Students are responsible for all content on their device.  Any inappropriate content, in any form (pictures, text, animation, video, sound, etc.), will be grounds for disciplinary action.
  • Students must take necessary precautions to avoid theft, damage, and loss of equipment.
  • Students must assure that maintenance and care instructions are followed.
  • Students and families assume financial responsibility for replacement of lost or stolen equipment in accordance with the Device Protection Plan.
  • Students and families assume financial responsibility for repair of damaged equipment in accordance with the Device Protection Plan.


Devices checked out to students are the property of the Sherwood School District.  Students and families are responsible for all damage to devices that occurs while in possession of the student.  The District or school may request the return of the device at any time.  Upon request by the District/school or termination of the Agreement, students must return the mobile computing device to the District/school in the same condition it was received; reasonable wear and tear is expected.  The District or school may ask to examine the device at any time.

Conditions and Liability

Students and families agree to accept the device “as is.”  In no event shall the District be liable to students or families for their use of the device.  Students/families are responsible to report damage to or loss of the device immediately to school staff.  Students/families are responsible for the replacement value of the device if damaged or lost.  Families may elect to enroll in the voluntary Device Protection Program offered by the District.

Recovery of Lost Items

If a lost/stolen device is recovered in acceptable condition, fees assessed may be partially refunded until the model/part is retired. If a student leaves the District, but does not return the device, a fine for the full replacement cost will be placed on the student record, and standard rules for the restriction of records and transcripts would apply. Law enforcement may be involved for the purpose of recovering district property. 

End of School Year

Unreturned devices and/or chargers at any time due, including the end of the year, are not covered under the protection plan, and a full charge will be placed on the student’s account. Items returned in proper condition will receive reimbursement based upon the value of the item:

  • By June 30: Charge Removed
  • By July 31: 75% Reimbursed
  • After August 1: 50% Reimbursed
  • After device retirement: 0% Reimbursement
  • *Dates above reflect a due date at the end of a standard school year schedule. These are subject to change as we adapt our collection procedures and dates for certain grades during the COVID-19 health emergency.

Repairing or Replacing a Device

If a device or charger needs to be repaired or replaced, students must report this to the Media Center Specialist immediately, or bring it to the District Technology Hub. The Media Center Specialist or Technology Hub member will check out another device for students.